Business Information and Technology Services

Institutional Research Data Store

Provides researchers and research groups with a secure, scalable file storage facility for their digital research data.

Supporting the pillars of:
Teaching and Learning Research Community

About

Also Known As: IRDS, Research Data Store.

The Institutional Research Data Store provides a network connected collaborative space for storing and working with research related files. It provides scalability, flexibility, and is designed for working with the large datasets commonly used within research. IRDS will support the requirements of researchers in terms of confidentiality, integrity, availability, security and ownership of data as specified in the following documents:

  • Practice Code for the Use of Personal Health Information (Department of Health - WA)
  • Confidentiality Agreement for applicants who are not WA public sector employees (Department of Health - WA)
  • Australian Code for the Responsible Conduct of Research (ARC, NHMRC)
  • Confidentiality of Research Data Policy (School of Population Health, UWA)

The video below provides a further description of the service.

Features and Benefits

Benefits

The IRDS is a research file storage facility located in Australia, and is secured with your Pheme account credentials. The IRDS supports common operating systems, and data is accessible via a mapped drive. Using IRDS in conjunction with the Research data management toolkit will help you make your data compliant. IRDS is automatically backed up to a second geographically-separate site, and storing your files in IRDS vastly reduces risk of research data loss from misplaced USB flash drive or corrupted hard drives.

The self-managed design allows for Store Owners and Administrators to assign access permissions to individuals, restore files from backup, and increase or decrease the size of their store as their needs change.

Unless agreed otherwise (e.g. third party agreement), the copyright in the files belongs to the researcher, but the University has unfettered rights to use the data (Please be aware of the intellectual property rights associated with any third party data which you choose to store in the IRDS).

Key Features

  • Ownership - The ownership and management of intellectual property at UWA is governed by the Intellectual Property Policy and the UWA Intellectual Property Regulations.
  • Store Backup and Recovery - IRDS is backed up to industry best-practice standards. Recover/restore your files from IRDS backups and avoid data loss from misplaced USBs or corrupted hard drives.
  • Compatibility - Support provided for store access via Windows 7+, Mac OSX 10.6+, Red Hat Enterprise Linux Desktop release 6.4+.
  • Access Methods - Stores can be access via mapped drives, network locations, symbolic links (folder mounts) in windows, mounted in Linux and MacOS via Connect to Server, command line or automount. CIFS/SMB and NFSv4 are supported.
  • Scalable Size - Store size can be increased or decreased depending on your requirements. Only request the amount of storage which you require now. The University will be monitoring the provision and use of Stores. Any Stores with less than 50% usage for longer than 3 months will be reduced in size. Additional Storage Requests can be made at any time. This will enable the IRDS to provide the best possible value for money for the University and meet immediate storage needs.
  • File Types - Research observations, findings or outcomes in digital form can be stored in the IRDS. This data may be numerical, descriptive or visual, and it may be raw or analysed, experimental or observational. All file types will be supported, including all common file types (.doc, .pdf, .jpg). The IRDS is not limited to large datasets and is designed to meet the storage needs of all UWA researchers.
  • Anti-Virus - All stores have anti-virus scanning.
  • Simple Interface - Stores act exactly like an external hard drive or network drive - just drag and drop your files.
  • Self Administration - Users can be granted differing levels of store access, depending on their involvement.
  • Intended Use - IRDS is suitable for use cases such as storing large capacity low performance data sets. Use cases such as data storage by applications or systems, high performance data, home directories, or working directories may be better serviced by alternative storage solutions such as iVEC or the IDC.
  • Security - The data at the IRDS have stringent security requirements and stipulate UWA's exclusive ownership of the data. All data is backed up at a geographically different location from the primary data centre. Security at the IRDS is implemented in a layered approach consisting of physical and logical security. Due diligence on the agreement with the vendor has been undertaken by Information Services, the University Lawyers and Internal Audit. It is noteworthy the the WA Health Department and the Australian Federal Police avail of similar dedicated server infrastructure.
  • Compliance - The IRDS can help you comply with data management obligations outlined in: Western Australian University Sector Disposal Authority (WAUSDA), UWA Recordkeeping Plan (UWA RKP), State Records Act 2000, UWA Human Research Ethics Office (HREO), The Australian Code for the Responsible Conduct of Research.
  • Link - The IRDS is supported by a dedicated high speed fibre optic connection that ensures reliable high-performance bandwidth, with speeds of up to 10Gbps to the UWA network core.
  • Redundancy - A second dedicated high speed fibre optic connection that ensures reliable high-performance bandwidth, with speeds of up to 10Gbps to the UWA network.
  • Growth - The IRDS can expand well beyond the initial storage capacity (2.5 petabytes) to accommodate UWA's future research needs.

Availability and Support

Available to:

UWA researchers and Higher Degree by Research (HDR) students.

Support Unit:

Local IT Support Groups

How do I get it:

Staff wanting to request the creation of a new store can do so via the Service Desk Self Service portal.

Staff wanting to request access to an existing store will need to contact the respective store owner or store administrator.

Support Hours:

Standard University business hours; Monday - Friday, 8:30am - 5:00pm.

Available from:

On campus via wired connection only. Available on wireless connection (via Unidrive) at the request of the store owner - please submit a request via the Service Desk to enable this service.

Cost:

There is no charge for this service offering.

Prerequisites:

An active UWA Login, and permission to access a store (granted by an existing store owner or administrator).

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Service Hours

This service is available 24 by 7.
All scheduled maintenance and outage windows will be advised ahead of time.

How do I get it?

Staff wanting to request the creation of a new store can do so via the Service Desk Self Service portal.

Staff wanting to request access to an existing store will need to contact the respective store owner or store administrator.

Related Information

Commitments

Individual staff members will:
  • Only store research-related data, which they own (or have sought and obtained store/use approval for)
  • Not store data which violates intellectual property laws (including laws concerning local and international copyright, trademarks and trade secrets)
  • Not store or install software applications or software media images
  • Not use the store as a destination for a backup application
  • Request store access from the store Owner or Administrator
  • Report any issues to their local IT department
  • Comply with all relevant Acts, Regulations and Policies pertaining to storage and use of data

Owners of stores will: 

  • Ensure store users are aware of their responsibilities
  • Utilise self service to perform store administration
  • Act as the information guardian
  • Modify access permissions, permitting only necessary access
  • Grant access only to staff and students involved in, and for the purposes of UWA research
  • Increase/decrease store size depending on their requirements
  • Request data restoration from backup
  • Deprovision a Store that is not longer required
  • Read, write and modify data on the IRDS in accordance with University policies

Administrators of stores will:

  • Modify access permissions, permitting only necessary access
  • Grant access only to staff and students involved in, and for the purposes of UWA research
  • Increase/decrease store size depending on their requirements
  • Request data restoration from backup
  • Read, write and modify data on the IRDS in accordance with University policies

Read/Write users of the stores will:

  • Request data restoration from backup
  • Read, write and modify data on the IRDS in accordance with University policies

Read-Only users of the stores will:

  • View data on the IRDS in accordance with University policies

Local IT Support will:

  • Provide single point of contact to end users
  • Provide advice to end users on their requirements for a store
  • Provide assistance on local desktop/software
  • Assist with the configuration and troubleshooting of store access
  • Act as an escalation and liaison point
  • Ensure the service adheres to University Information Security standards
  • Assist with the configuration and support of the underpinning service

Business Information & Technology Services will:

  • Manage Service engagements with University departments and faculties
  • Produce recommendations on service improvement
  • Regularly review the service with a holistic view to ensure it meets current requirements of both users and the university
  • Be monitoring the provision and use of Stores. Any Stores with less than 50% usage for longer than 3 months will be reduced in size. This will enable the IRDS to provide the best possible value for money for the University and meet immediate storage needs.
  • Act as an escalation and liaison point

Self Help

 

Business Information and Technology Services

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Last updated:
Tuesday, 11 July, 2017 2:15 PM

http://www.bits.uwa.edu.au/2500020